Townhall - Covid-19 Update

 

March 27, 2020

Dear Shareholders and Residents,

On behalf of the Board of Directors (the “Board”), we hope this letter finds everyone safe.

This has been one of the most trying times for all of us, and the uncertainty of this evolving situation makes it even more challenging.  The Board, along with Orsid Management, has been meeting (virtually of course) everyday with the exception of Saturday and Sunday.  We continue to discuss the implementation of new protocols and policies in an effort to maintain the safety and well-being for all residents.   Consequently, on Tuesday, March 31st at 6pm, we invite all Shareholders and Residents to participate in a “virtual” townhall event in lieu of our regularly scheduled meeting. 

The primary purpose for this event is to both address your concerns or questions, as well as ensure that the entire community has the benefit of hearing them.  In an effort to maximize our time together, we ask that if at all possible, please email your questions or comments to Rob Mellman at rmellman@orsidr.com or TJ Russo at tjrusso@orsidr.com no later than 8pm March 30th, 2020. 

While we may not have enough time to answer everyone’s questions during the event, we will attempt to respond to your comments directly, or possibly in a supplement notice that will appear on our Building’s website (on a no name basis).  Regardless, it is important that we hear your concerns, or answer your questions if such information has not been adequately relayed.

The following information is how to participate for the event:

Join from your computer or mobile (may require download): https://fuze.me/50214196

Or join by phone:

+1 201-479-4595, 50214196# (meeting ID)

 

We will continue to keep you apprised of new information as it becomes available, and look forward to our call next week. 

Continue to remain safe!

Best Regards,

Joshua T Reitzas

President, Board of Directors

200 East 16th Street Housing Corp.

                                                                                                                          

MEMORANDUM

March 22, 2020

Dear Shareholders and Residents,

On behalf of the entire Board of Directors, we thank you for your continued patience and cooperation as 200 East 16th Street Housing Corp. (“200 East”) implemented some new protocols and limitations, which were designed only to keep shareholders, residents and staff as safe and healthy as possible during this crisis.

As you know, Governor Cuomo has issued an Executive Order that requires all workers to remain home except those engaged in “essential services.”  The services of the superintendent, handyman, concierge, porters and other staff in buildings like 200 East are deemed “essential” and we will continue, at least for the time being, to have the benefit of these services.  However, we have to do as much as possible to maintain our staff’s health, as well as the health of everyone else.  Accordingly, we ask that in addition to being courteous and respectful of our staff, we practice “social distancing” etiquette.  The intercom and telephone should be the primary ways of communicating with the front desk, Manny or management. 

At this time, we do welcome all staff to wear masks, but please do not take the staff’s personal desire to wear a mask out of context or alarm.  It is simply a precautionary measure, at the sole discretion of each staff member.

In addition, we are informed that our management company, Orsid, is working hard to maintain a proper level of disinfectant cleaning materials so that the staff can maintain the current schedule of cleaning and disinfecting frequently used areas, door knobs, elevator buttons and panels, etc. as much as possible.  (Speaking of disinfectants, may we remind everyone that used disinfectant wipes and towels should be discarded in closed garbage bags and never flushed down a toilet.  Using toilets to discard used disinfectant materials risks to damage to the drainage and water pipes in our building, which we want to avoid even more than usual under the current circumstances.)

The Board has been meeting virtually with Orsid every business day since last week.  And we will continue to do so until there is a reasonable end in sight. 

 

Finally, we invite each of you to contact us if you have a specific concern or possible comments that would benefit our community at 200 East.  We do plan on hosting a “virtual” townhall shortly (Please stay tuned for details). 

Of course, we will continue to keep you apprised of new information as it becomes available, but for now please have a safe and healthy week.

 

Best Regards,

Joshua T Reitzas

President, Board of Directors
200 East 16th Street Housing Corp.

                                                                                                                          

MEMORANDUM

 

TO:                Residents of 200 East 16th Street Housing Corp.

FROM:          Orsid New York

DATE:            March 18, 2020

RE:                Important Memorandum Regarding COVID 19/Coronavirus

  

Please be advised, effective immediately the Board and Management have decided to take additional measures in an effort to limit the spread of COVID 19/Coronavirus.  We are heeding the advice of expert, health officials, including the NYC Department of Health, and taking the following steps to help prevent the spread of this virus.  These measures will remain in place until further notice:

 

  • No Deliveries to Apartment Doors – Building staff will not allow delivery persons to bring items up to your door; residents will need to meet the delivery person in the lobby.  All deliveries to the building must go to the front desk.  The doorman will then notify the resident to come down and pick up the item.  If you are not feeling well or are physically unable to pick up your deliveries, the staff will arrange to bring the items to you at the earliest convenience.  This applies to all deliveries, including groceries, restaurants, etc.).  Under no circumstances are staff allowed to accept deliveries that have not already been paid for in full.  In other words, no cash on delivery.  Please do not order any large, bulky items, such as furniture, unless you are physically able to carry it yourself.  Staff will not be able to assist.

 

  • Apartment Alterations – All non-essential, apartment renovations are now suspended until further notice.

 

  • No Open Houses or Apartment Viewings – For the foreseeable future we have decided to ban all apartment showing and open houses.  While all interviews shall be suspended for the time being, the Board will consider conducting them online. 

 

  • Household Help – Healthcare, childcare, and domestic help will continue to be allowed to enter the building.  However, all of the aforementioned personel must be identified to the building and follow all health and safety precautions suggested by the CDC.  Please be advised that if staff members notice a daily caregiver with symptoms entering the building, they are instructed to notify supervisors immediately, and may suspend entry into the building. 

 

  • Visitors and Guests – At this time, no guests or visitors are permitted in the building unless: 1) they are pre-approved and have been living on the premises prior to the date hereof; 2) immediate family of the shareholder; 3) or extenuating circumstances exist.  In this instance, please contact Rob Mellman or TJ Russo to discuss this matter directly.  Of course, the 200 East reserves the right to refuse entry to guest or permitted visitor that  exhibits any symptoms of illness- regardless of how severe.  The Board and Management understand the potential hardship that this may cause and ask that any shareholder effected by this moratorium contact management to discuss the issue directly. 

 

  • Dog Walkers – Residents must bring their dogs to the lobby as dog walkers are no longer allowed to enter the building past the lobby.  If this presents a significant problem for you, please contact Rob Mellman or TJ Russo immediately.

 

  • Gym and Community Room – By Executive Order from Governor Andrew Cuomo the gym is now closed.  In addition, the community room will also be closed until further notice.

 

  • Front Door Entry Keys – In the event the front entry door is locked, all residents should have a working key.  If you do not have a key, please advise Manny as soon as possible and one will be made available. 

 

  • Laundry Room – The laundry room will remain open.

 

  • Elevator Use – We suggest waiting for the next elevator or using the stairs, if possible, if one is crowded.

 

  • Building Website – While communications will be posted in elevators or under apartment doors, we request that all residents sign-up for electronic delivery at www.200east.com.  Now, more than ever, it is critical that management is able to communicate with residents as efficiently and timely as possible.

 

In the interim, staff members are continually sanitizing common surfaces in both the lobby and on each floor.  This includes wiping down elevator buttons, door handles multiple times daily, as well as sanitizing the trash areas and laundry rooms on recurring daily basis.

 

Lastly, the building must be prepared in the event any staff member(s) are unable to work. Accordingly, we would like to know if there are any resident volunteers, who may be available to monitor the front door.  If you are interested in doing so, please contact Manny Almeida or TJ Russo. 

 

The Board and Management do not take these measures stated herein lightly, and will be in constant contact to refine and adjust these policies as to both protect the health and safety of residents with the balance of quiet enjoyment in one’s home.  This pandemic has already impacted the daily lives of everyone.  And by implementing these new policies, it is our belief that it will attempt to minimize potential exposure for all residents, and the community at large.

 

Thank you in advance for both your understanding and cooperation during this difficult period. 

 

 

Orsid New York - March 18,  2020

                                                                                                                          

MEMORANDUM

 

 TO:                Residents of 200 East 16th Street Housing Corp.

FROM:          Orsid New York

DATE:            March 12, 2020

RE:                 Coronavirus Update

  

Recently you have received several notices from building management regarding preparations and preventive measures relating to the Covid-19 virus.  Management and the Board are staying close to the situation and will continue to adapt our policies based upon changing circumstances, recommendations of government officials, and our best judgment on how to protect our building’s residents, visitors and staff.  Everyone’s health and safety is our number one priority.

 

In this regard, effective immediately staff will postpone, where possible, any work/visits to apartments where an occupant has certain symptoms of the virus and has either traveled recently to an affected country or has been in contact with an infected person.  Staff has been instructed to ask questions before entering an apartment to determine if they may be at risk upon entering.  This is not only for their safety but also to reduce the risk of a staff member spreading the virus within the building.

 

Staff has also been instructed not to report to work if they develop any flu-like symptoms, whether or not confirmed to be Covid-19.  This may result in operating with a partial staff and/or the delay or suspension of some non-essential, building services.

 

These procedures have been recommended for residential buildings by the NYC Health Department and may (and likely will) change daily or weekly.

 

We ask your patience as we try our best to prepare and act responsibly.  Please do your part by washing your hands frequently and, most importantly, if you suspect you may have contracted Covid-19, follow the instructions previously distributed by Management, seek proper medical care, and notify your Account Executive, T.J. Russo, via email at tjrusso@orsidny.com.  In addition, should you have special needs and require assistance, whether related to Covid 19 or not, please reach out to building management and they will endeavor to assist in any way possible.

 

Thank you for your attention to this important issue.

Orsid New York - March 12,  2020

                                                                                                                          

Water Shutdown Notice

This will affect the

H Line Bathroom & J Line Kitchen

 

Dear Shareholders,

 

Due to renovations on the 11th floor, the Hot and Cold water will be shut down

 J Line Kitchens and H Line Bathrooms.

 

Tuesday, March 10th, between the hours of

9:00am and 3:00pm

 

Thank you and sorry for the inconvenience.

 

March 8, 2020

                                                                                                                          

Covid-19 Update

The document below are the first publications provided by NYC concerning the coronavirus along with a condensed, alternate version of the memo Orsid circulated last weed.

Risk Management Bulletin COVID19 Document

March 8, 2020

                                                                                                                        

 

CORONAVIRUS RISK MANAGEMENT BULLETIN 

 

RE:  COVID19 – CORONAVIRUS DISEASE PREPAREDNESS 

 

INTRODUCTION  

This bulletin is intended to disseminate information and raise awareness related to the recent announcement by the CDC about the rapidly evolving situation and the potential spread of the COVID19 (Coronavirus Disease) outbreak which has raised concerns across the globe.  Orsid New York has been closely monitoring the situation and is prepared to offer the following advice. 

 

While there are many concerns about the potential for community disruption in the event of a widespread outbreak in New York City and surrounding region we are focused on some core concerns.  In the event this outbreak was to spread into the region eliciting a government response, our primary objectives will be to maintain continuous operations both for Orsid and for each of the buildings we manage.  In order to do that we are going to need the cooperation of every resident and staff member in every building so that we can at least control those factors, which are controllable during an otherwise unpredictable situation.  Any emergency plan implementation will have to be secondary and fluidly responsive to any official response by government.  We are considering and planning for a range of contingencies in order to assure that we can meet three important objectives which include: maintaining security, maintaining essential services, and maintaining communication.  Of course, our overall goal is to continue as close to normal operations as possible at all times.  The situation we are faced with is unpredictable in the sense that we do not know the scale or scope of the potential local, state, and federal government response who, so far, have provided little guidance about what specific measures are in place and how a response might impact services.   One could imagine steps would be taken to detect, treat and prevent (through isolation or quarantine) new cases of Coronavirus.  Depending on the scale of the outbreak, it could have a widespread impact on the ability to obtain healthcare, emergency services, essential supplies and could disrupt public transportation systems and law-enforcement.  We are continuing to monitor the NYC OEM for guidance. 

 

A secondary but parallel initiative is to educate the communities and staff members we manage on best practices to prevent the spread of infection.  This information is largely influenced by CDC’s published best practices to prevent the spread of most common germs and viruses including the Coronavirus.  We will be providing guidance to staff members about specific cleaning techniques, intervals, and products that should be used to help prevent the spread of infectious germs. 

 

 

 

WHAT ORSID IS DOING 

Orsid is focused on preparedness for the possibility that staff members may not be able to get to work and our ability to maintain security and essential services should that occur.  Much as we have done in the past, we are considering a plan along the lines of the strike preparation measures that have been put in place to deal with the potential union strike each time the collective bargaining agreement is up for renewal.  Those objectives are very similar to this situation in terms of maintaining security and essential operations.  We are taking steps to prepare our staff and the residents for that possibility.  At a minimum, those plans have included having volunteers and security guards posted at entryways.  Under the circumstances, we cannot count on outside security services and so our goal would be to have each building staffed with resident volunteers, if necessary, and impose a restriction of non-essential deliveries and other activities that require outside visitors to enter the building.   

 

We are also focused on educating our communities and staff members about best practices for preventing the spread of viral illness.  To that end we are including some detailed bulletins that have been published by the CDC and we encourage you to be familiar with them.  We are asking that these be conspicuously posted in each of our buildings.  The most up to date information can be gathered from the CDC directly at https://www.cdc.gov/covid19 and at the World Health Organization https://www.who.int/ websites.  So far, the CDC has been emphatic that the exposure in the United States remains very low, but that they are planning for what they anticipate will be an inevitable escalation.  While they have also indicated the symptoms of the illness can range from mild to severe flulike symptoms and respiratory illness, each individual is uniquely susceptible.  Therefore, we encourage every member of our community to mitigate the risk of infection by following some common practices: 

 

  1. Avoid close contact with people who are sick. 

  1. Cover your cough or sneeze with a disposable tissue and throw it in the trash.  If you don’t have a tissue available sneeze or cough into your arm or clothing not your hand. 

  1. Avoid touching your eyes, nose and mouth. 

  1. Clean and disinfect frequently touched objects and surfaces. 

  1. Stay home if you are sick unless it is necessary to seek medical attention. 

  1. Wash your hands frequently with soap and warm water for at least 20 seconds, or use an alcohol-based hand sanitizer containing at least 60% alcohol if soap and water are not available. 

 

We will continue to monitor this quickly evolving situation and provide updates as necessary.  It is important we all maintain vigilant and the appropriate perspective and resist the urge to respond to misinformation.  As with any issue that conjures public fear there are those who would prey on that fear for monetary gain.  Please be mindful of this as you go about your daily lives and let your judgment guide you accordingly. 

                                                                                                                          

Water Shutdown Notice

This will affect the

Entire Building

Dear Shareholders,

 

Due to renovations on the 7th and 14th floors, currently in progress, the Hot and Cold water lines will be shutdown in order to make necessary repairs. The Laundry Room will be closed during this time also however the Basement Rest Room will remain open. 

Tuesday, January 28th, between

9:00am - 5pm.

 

Thank you for your cooperation and sorry for the inconvenience.

 

                                                                                                                                                                                                                                                                                  01/24/2020

 

2019 Annual Shareholder Meeting

The 2019 Annual Meeting of Shareholders of 200 East 16th Street Housing Corporation will be held on Tuesday, December 3, 2019, at 6:30 pm. The meeting will take place in the conference room on the second-floor of the Seafarers International House, which is located at 123 East 15th Street. This is the same meeting location as in prior years.

A package, including the Official Notice of Meeting, Proxy, and the 2018 Financial Statement, will be sent to you shortly under a separate cover.

In the meantime, Shareholders interested in running for a seat on the seven-member Board of Directors are invited to submit a brief biography. The incumbent resident Directors have all decided to run again. The Sponsor remains entitled to two seats on the Board.

In order to ensure that your name is placed on the ballot, please submit your biography (approximately 100 words) no later than the close of business on Friday, November 8, 2019 to Melina Trigo via email at mtrigo@orsidny.com 

Thank you and we look forward to your attendance at the Annual Meeting on December 3, 2019.